Example of an invoice created in Word

If you have your own company, invoices are the basis for your turnover and for calculating VAT. Based on your invoices, the tax authorities can determine how much VAT must be paid. For this reason, legal requirements have been imposed when it comes to an invoice. The requirements for an invoice can be found here, as well as an example invoice made with Microsoft Word.

What should be on an invoice?

The following aspects must be included in an invoice:

  • Name and address of your company;
  • Name and address of your customer;
  • The invoice date;
  • The invoice number;
  • Your VAT number;
  • Your Chamber of Commerce number;
  • Description of the delivery;
  • Date of delivery;
  • The price incl. and excl. VAT;
  • The VAT amount to be paid.

Example invoice created in Word

Customer-friendly invoicing: incl. example

Not only the content of an invoice is important, but the design of the invoice is also important. It is important for customers that they can see at a glance what they have to pay. It is important that customers know what they are paying for. This prevents questions about the invoices. Suppose you put the following on an invoice:

Description

Number

Price

Total

Services rendered

1

850.00

850.00

This could raise questions for customers, because what is he or she actually paying for? What is covered by services provided? It is therefore better to adjust the delivery description so that it looks, for example, as follows:

Description

Number

Price

Total

Labor wages (hours)

20

25.00

500.00

Material costs

1

250.00

250.00

Call-out costs

5

20.00

100.00

This prevents annoyance among customers about unclear invoices, and it is also clearer to you if you specify what exactly ‘Services provided’ were. The example invoice created with Word shows that a clear specification has been made: the building of the website has been charged, as well as the two extra photo modules that have been included.